Executive Assistant

Irving, TX 75053

Posted: 05/16/2019 Employment Type: Temp To Hire Industry: ACCOUNTING Job Number: 19094

Financial Additions has partnered with a premier healthcare provider in the Irving area in search of an Executive assistant. Our client is very eager to hire top talent. This role is listed as contract only for 3+ months. The role can be extended or convert to a permanent role at the sole discretion of our client.

Duties:
  • Maintain calendars for executive staff, including scheduling calls and meetings, providing notice of conflicts, and rearranging events as needed so schedules run as smoothly as possible
  • Answer and transfer calls using multi-line phone system, recording and relaying messages to intended recipient when necessary
  • Reserve and set up conference rooms for meetings, selecting the room most appropriate for the number of people and type of meeting
  • Register executives for events and maintain continuing professional education credit records
  • Coordinate travel arrangements, researching multiple options to ensure best pricing, location, and timing for executive staff & Interacts with company personnel at all organizational levels
  • Prepare monthly expense reports for executive staff and reconcile credit card statements to ensure all expenses are reimbursed.
  • Create and send monthly board meeting task reminders to all employees and update corporate meeting.

Qualifications:
  • 5+ years of executive level support with in a large organization.
  • Intermediate MS office Suite skills

Loren Sanders

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